Privacy Policy AIRepScore™

AIRepScore™ Privacy Policy

Version 1.0
Effective Date: Bussum, 15/06/2026

1. Introduction

AIRepScore™ (“AIRepScore”, “we”, “us”, “our”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, process, store and protect personal information when you use the AIRepScore website, platform, reports, dashboards and related services (the “Services”).
AIRepScore complies with the General Data Protection Regulation (GDPR) and applicable Dutch privacy laws.

2. Data Controller

The data controller responsible for processing personal data is:
AIRepScore™

Asyntis
The Netherlands
info@asyntis.com

3. Personal Data We Collect

Depending on how you use the Services, we may collect:

Account Information
• Name
• Business email address
• Company name
• Job title
• User credentials

Billing Information
• Billing address
• VAT number
• Payment-related information
Payment card information is processed by third-party payment providers and is not stored by AIRepScore.
Platform Usage Data
• Login activity
• User preferences
• Dashboard interactions
• Search queries
• Feature usage
• Report generation activity

Technical Data
• IP address
• Browser type
• Device information
• Operating system
• Session information
• Cookies and similar technologies

Customer Submitted Information

Users may submit:
• Company names
• Brand names
• Website URLs
• Competitor names
• Industry information
• Business descriptions
AIRepScore processes this information solely to provide the Services.

4. How We Use Personal Data

We process personal data to:
• Create and manage user accounts
• Provide platform access
• Deliver AIRepScore analyses and reports
• Process payments
• Improve platform performance
• Respond to support requests
• Communicate service updates
• Prevent fraud and abuse
• Comply with legal obligations

5. Legal Basis for Processing

Under GDPR, we process personal data on one or more of the following legal grounds:
Contract Performance
Processing necessary to provide the Services.
Legitimate Interests

Including:
• Service improvement
• Security monitoring
• Fraud prevention
• Business operations
• Product development
Legal Obligations
Where required by law.
Consent
Where legally required, such as for marketing communications or non-essential cookies.

6. AI Analysis and Automated Processing

AIRepScore uses artificial intelligence systems to analyse brand perception, reputation and recommendation behaviour.
The platform evaluates organisations, brands, products and services using AI-generated outputs.
AIRepScore does not make automated decisions that produce legal effects or similarly significant effects on individuals within the meaning of Article 22 GDPR.
The Service is intended for strategic intelligence and business analysis purposes only.

7. Data Sources

AIRepScore may combine information from:
• User-submitted information
• Publicly available websites
• Public online sources
• AI model outputs
• Search engine retrieval systems
AIRepScore does not claim ownership of publicly available information collected for analytical purposes.

8. Sharing Personal Data

We do not sell personal data.
We may share personal information with:
Service Providers

Including:
• Hosting providers
• Cloud infrastructure providers
• Authentication providers
• Analytics providers
• Payment processors

AI Providers
AIRepScore may submit prompts and analytical requests to third-party AI providers including:
• OpenAI
• Google
• Anthropic
• Perplexity
• Mistral AI

The providers used may change over time as the platform evolves.
Only information necessary to provide the requested analysis is transmitted.
Legal Authorities
Where required by law or regulatory obligations.

9. International Data Transfers

Some service providers and AI providers may process data outside the European Economic Area (EEA).
Where such transfers occur, AIRepScore relies on appropriate safeguards, including:
• European Commission adequacy decisions
• Standard Contractual Clauses (SCCs)
• Other legally approved transfer mechanisms

10. Data Retention

We retain personal data only as long as necessary to:
• Provide the Services
• Fulfil contractual obligations
• Comply with legal requirements
• Resolve disputes
• Enforce agreements
Account information is generally retained while an account remains active and for a reasonable period thereafter.
Analytical data may be retained in aggregated or anonymised form for benchmarking, historical trend analysis and platform improvement.

11. Security

AIRepScore takes reasonable technical and organisational measures to protect personal data, including:
• Access controls
• Encryption in transit
• Secure authentication
• Monitoring and logging
• Infrastructure security measures
No system can guarantee absolute security.

12. Your GDPR Rights

Subject to applicable law, you have the right to:
• Access your personal data
• Correct inaccurate information
• Delete personal data
• Restrict processing
• Object to processing
• Data portability
• Withdraw consent where consent is the legal basis
Requests may be submitted using the contact details below.

13. Cookies

AIRepScore uses cookies and similar technologies to:
• Maintain user sessions
• Improve platform performance
• Analyse usage
• Enhance user experience
Where legally required, users will be given the opportunity to manage cookie preferences.
A separate Cookie Policy may provide additional information.

14. Children’s Privacy

The Services are intended for business users and are not directed at children under the age of 16.
AIRepScore does not knowingly collect personal data from children.

15. Changes to this Privacy Policy

AIRepScore may update this Privacy Policy from time to time.
Material changes will be communicated through the platform or website.
The most recent version will always be available on the AIRepScore website.

16. Contact

Questions regarding this Privacy Policy or privacy-related requests may be submitted to:
AIRepScore™

Asyntis
Lammert Majoorlaan 28
1401RN Bussume
The Netherlands
Email: info@asyntis.com

17. Supervisory Authority

If you believe your privacy rights have been violated, you may file a complaint with the relevant supervisory authority.
For users in the Netherlands:
Autoriteit Persoonsgegevens
https://www.autoriteitpersoonsgegevens.nl

AIRepScore™ Privacy Policy v1.0